At Video Supply, we had the opportunity to partner with Webstream Communications to deliver premium live event roundtable video production services for their healthcare clients. This project took place on-site in London, where we collaborated with Webstream to capture engaging and professional video content for their client’s healthcare event.

The Challenge

Webstream Communications, a leader in delivering virtual, hybrid, and on-site event services, sought a reliable production partner to produce video content for a live healthcare roundtable. The client required seamless production to ensure the live discussions were professionally recorded, capturing the essence of the conversation while providing top-tier video quality that could be distributed later.

The key challenges of this project included:

• Capturing a dynamic discussion: The roundtable involved multiple healthcare professionals, each contributing valuable insights. The goal was to ensure all perspectives were clearly captured while maintaining the flow of the conversation.
• On-site logistics: Managing equipment, crew, and technical needs in a bustling live environment was critical for ensuring high production value.
• Tight timelines: The event had a strict schedule, leaving little room for error. Our team had to prepare for live shoots without disrupting the ongoing discussions.

Our Approach

At Content Supply Co., we’ve built our reputation on delivering high-quality, on-demand video production services. For this live event, our approach was centered around:

1. Pre-Production Planning:We worked closely with Webstream to understand their client’s needs and event schedule. We scoped out the venue in advance, preparing camera setups, sound engineering, and lighting solutions to ensure seamless execution. The pre-production phase involved detailed planning of all technical aspects to minimize disruptions and ensure smooth transitions during the roundtable.
2. Live Video Production:On the day of the event, our team was on-site early to set up and ensure all equipment was functioning perfectly. We employed a multi-camera setup to cover various angles, ensuring all participants were in focus during key moments of the discussion. This approach allowed us to capture dynamic shots and ensure we had a variety of footage to work with for post-event editing.
3. High-Quality Audio:Since the event was a roundtable, crystal-clear audio was crucial. We equipped each participant with wireless lavalier microphones and utilized a high-end audio mixer to monitor sound levels in real time. This allowed us to capture every word with clarity, despite the live nature of the discussion.
4. Post-Event Editing and Delivery:After the event, our team quickly moved into post-production to edit the footage. The final videos were carefully crafted to highlight key points from the discussion and ensure the client had multiple content formats for distribution. We delivered edited clips that could be used for internal reviews, external presentations, and marketing materials.

The Outcome

Thanks to our collaboration with Webstream and their healthcare clients, we were able to deliver a smooth, professional video production that exceeded expectations. The live roundtable discussions were captured with high-quality visuals and sound, allowing Webstream’s client to utilize the footage for various purposes, including internal training and marketing.

Key outcomes of this project include:

• Flawless event coverage: We successfully recorded a 3-hour live roundtable discussion, capturing every participant’s insights.
• Timely delivery: We provided the edited video content within a week, allowing Webstream’s healthcare client to share it with key stakeholders shortly after the event.
• High client satisfaction: Webstream and their healthcare client were extremely satisfied with the professionalism, quality, and efficiency of our production services.

This project highlighted our ability to deliver high-quality video production services under tight timelines and challenging conditions. At Content Supply Co., we take pride in working with partners like Webstream Communications to support their clients in creating impactful, professional video content. Our team’s expertise and attention to detail ensured that the live event roundtable was captured perfectly, providing long-term value for Webstream’s healthcare clients.

We look forward to continuing our collaboration with Webstream and other healthcare professionals in the future, offering top-tier video production services that help industry leaders communicate and collaborate effectively.